in this article, we discuss what event planning is, list the five stages and explain the benefits of following the stages. event planning usually starts with planning the event and concludes with post-event evaluations. here are the five stages of event planning that you can use as a guide when planning an event: before you plan the event, conduct research to learn what your client envisions for their event. as you research, take notes of the client’s goals to ensure that you and your team achieve them. try to ensure that all aspects of design are cohesive or align with the overall theme of the event. the planning stage also includes creating a schedule or timeline of the event, which you might confirm with the client.
your schedule may include: this stage ensures that the planning process is running efficiently. now that you’ve completed the planning, you can now start the coordination stage, which is working with your team to ensure that everyone is aware of the plan. consider sending a survey to your client that asks if you and your team met their goals and achieved their vision for the event. following the stages of event planning may help your organizational skills improve. if you follow the stages of event planning, then you may improve your cohesion skills, or the ability to align and match differing aspects. if you follow the stages of event planning, then your process may become standardized, or the same.
at the same time, if you are now putting it into action or implementing the event to reality, you will discover that you will give a lot of blood, sweat and luck in order to reach the success you are dreaming to achieve. but no worries, one of the ways to ensure that you are halfway to your dream success is to know the five phases of event management. savor the moment of victory because often times this may be the last time you will be smiling alongside with your clients. research is the phase where you have to discover the overt objectives of the clients and, most importantly, covert objectives. the client always infuses their personal desires, albeit you have to uncover it. this is the reason that in this phase you have to ask the clients a lot of why? in this phase, you are now asking the clients the theme of the events.
the bells and whistles that may sprung during the mindstorming can overwhelm you that you may be carried by the waves of colors of these concepts, taking you away from the very reason why the event exists that is to achieve important objectives. i recommend using the icom model in this phase. the plan is organic, meaning some details can change because of unforeseen situations and developments. on the other hand, the planning process is an exercise that allows you to study carefully and meticulously all the details of the event. adjustments require creative and fast thinking and decision-making â traits that i acquired and are very fond of because it is a full display of how competent the event manager is. surveys and post event assessments are part of this phase. in the icom model it is the comparison between the input and output. on this particular matter, i hope that your reasons for failing to achieve it is valid, if not, be prepared to lose the client or worse, be prepared not to get paid and lose a lot of money as a consequence.
what are the stages of event planning? conduct client research decide on event designs finalize the event details coordinate with your team. phase 1. research. so you are face-to-face with your clients, you signed your event management contract, congratulations! phase 2. design. in 5 phases of event management 1. research 2. design 3. planning 4. coordination 5. evaluation., .
event goals and objectives. individual roles and responsibilities. volunteers and volunteer training. budget. date of event. event master plan. table of contents. define goals and objectives; establish a budget; build your team; pick your venue and date; develop event branding; plan your, . the perfect plan: what are the five stages of event planning?stage 1 u2013 research and goal setting. stage 2 u2013 design the event. stage 3 u2013 brand the event. stage 4 u2013 coordination and day-of planning. stage 5 u2013 evaluate the event. successful event planning. event management process: the five stages of event planningset roi-driven event goals and objectives. the event’s over, and you deem it a success. create a solid event budget. design and plan a memorable event. coordinate the day of the event. evaluate your event’s performance and power future events.
When you try to get related information on stages of event planning, you may look for related areas. .